ODS makes Offsite Document Storage simple & easy by thinking inside the box.
We do Document Storing, Scanning, Destruction, Retrievals & Pick-Ups.
ODS makes Offsite Document Storage simple and easy by thinking inside the box. It is what we do every day...
1. We provide you with a box
2. You fill it with files & documents (or if you wish we can do that too)
3. We take it away & store it securely
4. If you need to access it later, we retrieve and deliver it to you
5. Document scanning is an option
6. If you need to destroy it, we do document destruction
Why use ODS?
As a company in South Africa, you are legally required to keep certain documents offsite. This is to prevent loss or damage. By-laws require that documents are kept for a specified length of time, based on the nature of the document. Over time this can consume more space than is readily available. ODS offers Offsite Document Storage at our safe, secure site in Centurion, Gauteng.
Advantages of Offsite Document Storage include:
*Offsite document storage will free up office space.
*Documents & files are secure and not open for all to peruse.
*Easy retrieval of archived documents.
*Effective offsite filing system to save time and effort.
*Central storage point for documents if you have more than one branch.
*It is not necessary to have documents returned to you at any point. If the period of retention expires a request for destruction of documents can be sent.
*Boxes can be added/removed to at any stage.
*ODS collect and deliver in Gaugeng.
How will you benefit?
A service like this is a cost effective way of saving space and adhering to the legal specifications behind the retention of documents. Turnover of a company can be increased by using the freed up space to generate income.
If the only reason you have remained in your current location is because of the amount of paperwork that is generated and the necessity to house all the paperwork, you can now rest easy. Off-site storage for any form of document from papers and printouts to charts and digital storage is the perfect solution. You can downsize the area in which you work without downsizing your company.
