Responsible for the recording, transcribing and safeguarding of Commission minutes and legislation
The City Clerk’s Office is the custodian of current and archived records of the City Commission, in addition to maintaining a citywide records management program. Duties and responsibilities are derived from Florida Statutes, City Charter, and City Code, or are defined administratively. Staff records and maintains Commission minutes, legislation, lobbyist registration, bid openings, meeting schedules, minutes and attendance records of all city boards, committees, agencies and trusts, as well as bond validation proceedings. Additionally, the Clerk’s Office administers, supervises, and certifies municipal elections, including those for elected officials, advisory boards, charter amendments, and straw ballot issues.
To perform its functions as part of the General Government service area, the Clerk's staff prepares public notices and attends meetings of the Commission, advisory boards, elections, and others as required. Staff ensures compliance of City records as mandated by Florida Department of State, Division of Library and Information Services. Additionally, the Clerk’s Office researches and implements best records management practices and technologies according to industry standards; and maintains a searchable repository of inactive, historical, and vital records. The Clerk's Office also works on collaborative projects and cost sharing approaches for the preservation of the City's archives.
Stakeholders include elected officials, City residents, visitors, and City departments.
"To capture and archive the public record accurately, making it available as quickly and as broadly as possible, and to safeguard the integrity of the election process by applying technology and improved business processes."
